5 Do’s For Creating Your Meeting Room:
Part 3
Choosing Your Equipment

As with the design of rooms, there are numerous types of technology that you can use in your meeting room. In today’s meeting rooms you will normally find a combination of the following: a projector, a monitor or interactive flat panel, a computer, and a telephone or video conferencing system. For the sake of this article, we will focus on your video conferencing system (because that’s what we do here at AVer).

With that said, let’s start Part 3 of the 5 Do’s to ponder over when you decide to invest in your next meeting room.

Technology In Your Meeting Room

Video conferencing systems come in a variety of flavors to meet the needs of different room styles. At AVer we provide solutions for focus, huddle, and small-to-large conferencing rooms. Depending on your chosen space, a different camera system can provide you with an increased benefit to the room’s productivity. We are going to break down each room and go over some of the solutions that best fit each one so that you can make an informed choice when deciding on your communication network.

Let’s start off by identifying the two different types of conferencing systems available: USB Systems and On-Premise Systems. Both of these provide numerous benefits but are also designed to serve different needs in the meeting room, and choosing between them can come down to a matter of which best meets your needs. If you want to learn more, check out our On-Premise article here or our USB article here.

Now let’s mix and match some cameras for your meeting-room decision making.

Focus Rooms – The Smallest of Meeting Rooms

Focus rooms are used for private telephone and video conversations or 1-on-1 meetings. Because they are so small, you want to weigh your options carefully when choosing video conferencing equipment. In these rooms, small all-in-one systems, like the AVer CAM340+ or the VB342 Video Soundbar, tend to be your best options.

These types of systems are compact and take up minimal space, so they do not interfere with any of the participants in the room. Also, as USB systems, all-in-one cameras are able to take advantage of third-party conferencing platforms, which reduces technical issues and provides an easy connection experience.

Huddle Rooms – Huddle Your Team

Need a place for your team to meet up and discuss the latest project? Huddle rooms are your answer.

These meeting rooms are normally big enough to hold 3-4 people for intimate brainstorming sessions. Larger than focus rooms, huddle rooms bring a high level of team collaboration while still providing privacy.

Conferencing cameras in these environments need to have wide FOVs and tend to be on the compact, USB side of the video conferencing equation. Camera systems like the CAM340+, VB342, and the VC322 Huddle Room Camera all make perfect solutions for huddle rooms, as they require few cords, are easy to install, can be flexibly mounted anywhere, and take up little-to-no meeting space.

Small Meeting Rooms – Now We Are Getting Professional

Here’s where things get interesting. Almost every business has some type of this room available to their teams. These rooms are where the professional meetings occur, either between coworkers or clients. There are a lot of choices for a video conferencing unit in this scenario. Both USB and On-Presence devices are suitable.

AVer’s CAM540 Conference Camera and VC520+ Conference System are great options for these rooms, providing high-quality video, USB connectivity and third-party conferencing platform support, and other quality-of-life benefits. On top of that, they are sleekly designed to provide a professional look for your meeting room.

Another choice would be the VB342 Video Soundbar. Its flexible mounting allows it to be placed virtually anywhere in the meeting room, and with 4K video and dual speakers and microphones, the VB342 brings incredible audio detail to your collaborations.

Yet another option is an On-Premise model. Represented by our SVC and EVC Series, On-Premise systems bring stable connections and numerous software add-ons. With the capability for screensharing and instant recording and streaming, On-Premise systems make for a unique video meeting experience.

Conference Rooms – When You Have an Audience

Finally, we come to the big rooms. You know, the types that impress. Choosing the right equipment for large conference rooms can be a difficult task. Such rooms can be quite long, so high zooms and quick focusing are needed in any type of camera you use.

In conferencing rooms we suggest relying on premium high-quality cameras for the optimal video conference. On-premise systems and top-of-the-line USB cameras are very adept at meeting the challenges posed by these rooms. Consider something like the SVC500 with its 18X zoom and multipoint connections or the CAM520 Conference Camera for these types of rooms.

Also consider that you might not just want a camera at the front of room. Our SVC series is equipped with dual-camera capability so that one system can capture from the front while a second system can capture presenters from the back.